What is the Educational Partnerships Program (EPP)?
The Educational Partnerships Program, or EPP, is a statewide program
    that provides opportunities for healthcare professionals in training the
    opportunity for rotations in a carceral setting within the California
    Correctional Health Care Services (CCHCS). EPP collaborates with
    dozens of Educational Partners to offer rare access and insight into
    providing healthcare for California’s justice-involved population.

What type of trainees or learners can do rotations?
EPP provides clinical rotation opportunities for various types of learners,
    including but not limited to fellows, residents, medical students, Nurse
    Practitioner students, Physician Assistant students, dietary interns,
    pharmacy interns, and Masters of Public Health students.

Do we need a contract or Affiliation Agreement to participate in EPP?
Yes, a no cost contract or Affiliation Agreement between CCHCS and the
    Educational Partner is required before learners can start their rotation.
    Contact EPP at EPP@cdcr.ca.gov for more information.

Who do I contact for rotations with CCHCS or more information?
You can contact EPP Staff at EPP@cdcr.ca.gov.

Our contract/affiliation agreement with EPP is expiring soon.
    What is the process to renew?
EPP regularly reviews our active contracts to identify any soon-to-be
    expiring agreements and will reach out to our identified contacts
    roughly nine months prior to contract expiration. However, Educational
    Partners can reach out to EPP at EPP@cdcr.ca.gov sooner than nine
    months prior to expiration if they would like to initiate the renewal process.
    Please keep in mind that if the contract is not renewed prior to the
    expiration date, any learners scheduled to rotate after the expiration
    date may have their rotations shortened or canceled.

How long does it take to renew the agreement?
Once EPP has received the appropriate documentation from an
    Educational Partner, it can take on average three to four months before
    the contract is renewed.

If a learner cancels their rotation, who should they contact?
If a learner needs to cancel their scheduled EPP rotation, they should
    contact EPP at EPPOnboarding@cdcr.ca.gov as soon as possible.
    EPP will then notify the Active Teaching Site (ATS) of the
    cancellation and release the rotation spot to another interested
    learner.

Does EPP provide accommodations for learners who want to do
    away rotations?
No, EPP does not arrange for or provide accommodations for learners.

How soon before a rotation begins should I request
    the rotation?
All rotation requests must be received no later than 60 days prior to the
    proposed rotation start date.
    Many Educational Partners submit rotation requests at the beginning
    of the academic year, and EPP will work with our Educational Partners
    to accommodate requests.

How soon do I have to submit my learner’s onboarding documents?
All onboarding documents (Learner Handbook) must be submitted no
    later than 45 days prior to the rotation start date.
    If the documentation is not submitted timely, EPP cannot guarantee
    the learner will be gate-cleared or provisioned in time for their rotation
    start date.

Do learners have to do anything before their rotation starts?
All learners must complete training through CCHCS’s Learning
    Management System (LMS) prior to their rotation start date.
    Complete provisioning of the learner is contingent upon the LMS
    training being completed.

Our contract only allows for one type of learner. What if we want
    to add an additional learner type to the contract?
Please reach out to EPP to inquire about how additional learner types can
    be added to an existing contract.
    EPP may be able to amend the current contract to add the learner type.

Can we arrange to have a presentation on Healthcare for
    Justice-Involved Individuals at our organization?
Yes, EPP can help arrange for a CCHCS clinician to give a presentation
    on Healthcare for Justice-Involved Individuals at your school or residency
    program.

Would EPP be willing to attend recruitment events or job fairs?
Yes, EPP welcomes the opportunity to engage with residents potentially
    interested in a career with CCHCS through career/job fairs, panels, or
    other forums as deemed appropriate.

One of my learners needs to adjust their rotation schedule,
    can I reach out to the institution they are scheduled to rotate at
    directly to make that change?
Any changes to learner schedules are to be made through EPP’s
    Onboarding Coordinators at EPPOnboarding@cdcr.ca.gov.
    The EPP Onboarding coordinators are responsible for scheduling all
    rotations, coordinating gate clearance and ensuring all learners are
    provisioned prior to their rotation start date.
    Contacting the institution directly and not notifying EPP Onboarding
    coordinators may lead to the learner not being provisioned or gate
    cleared in time for their rotation start date.

What is an Active Teaching Site?
An Active Teaching Site (ATS) is a CCHCS institution that has been
    designated by EPP to accept learners for rotations.

What if my school does not have an agreement with CCHCS?
If your school does not have an active affiliate agreement with CCHCS,
    please have your school’s representatives reach out to EPP
    at EPP@cdcr.ca.gov to start the affiliation agreement process.
    EPP staff will then schedule an initial meeting with your school’s
    representatives to discuss the affiliation agreement process
    and coordinate efforts.

    Will I be placed at an institution, or will I be able to choose which
    institution I can rotate at?
EPP will work with your school’s rotation coordinator to accommodate
    each learner’s preferred rotation date and location.
    Please note that each ATS has identified their own site capacity (the total
    number of learners it can accommodate per month). Depending on interest
    from other learners, EPP may not be able to accommodate each request
    exactly. EPP recommends that learners select a backup ATS in the event
    the preferred institution cannot be accommodated.

    Do I work directly with EPP to schedule my rotation?
EPP works with designated educational partner representatives, who will
    coordinate learner rotations, in conjunction with EPP.

My school is not based in California, can I still conduct
    a rotation through EPP?
Yes, EPP allows out-of-state learners to conduct in-person rotations at our
    institutions.

Are telemedicine rotations available through EPP?
While we encourage our learners to conduct onsite rotations to get the
    full experience, there are opportunities for Telemedicine rotations from
    one of three regional offices.
    When working with your school representatives to request a rotation
    through EPP, please let them know you are interested in Telemedicine
    rotation options.

Can I complete more than one rotation?
Yes, it is not uncommon for learners to want to return for subsequent
    rotations after having positive experiences during an initial clinical
    rotation.

I currently work for CCHCS and would like to conduct a
    rotation through my school, am I able to do so?
EPP does allow learners who are currently employed by CCHCS/CDCR
    to conduct clinical rotations if they are currently enrolled in a contracted
    educational program. EPP staff will work with you, your manager, and
    the selected ATS to ensure there is no conflict between your work hours
    and the time spent onsite as a learner.

What is the Educational Partnerships Program (EPP)?
The Educational Partnerships Program, or EPP, is a statewide program that provides
    opportunities for healthcare professionals in training the opportunity for clinical
    rotations in a carceral setting within the California Correctional Health Care Services
    (CCHCS). EPP collaborates with dozens of Educational Partners to offer rare access
    and insight into providing healthcare for California’s justice-involved population.

What type of trainees or learners can do rotations?
EPP provides clinical rotation opportunities for various types of learners, including but
    not limited to fellows, residents, medical students, Nurse Practitioner students,
    Physician Assistant students, dietary interns, pharmacy interns, and Masters of Public
    Health students.

Do we need a contract or Affiliation Agreement to participate in EPP?
Yes, a no cost contract or Affiliation Agreement between CCHCS and the Educational
    Partner is required before learners can start their rotation.
    Contact EPP at EPP@cdcr.ca.gov for more information.

Who do I contact for rotations with CCHCS or more information?
You can contact EPP Staff at EPP@cdcr.ca.gov.

Our contract/affiliation agreement with EPP is expiring soon.
    What is the process to renew?
EPP regularly reviews our active contracts to identify any soon-to-be expiring
    agreements and will reach out to our identified contacts roughly nine months prior
    to contract expiration.
    However, Educational Partners can reach out to EPP at EPP@cdcr.ca.gov sooner than
    nine months prior to expiration if they would like to renew the agreement. Please keep
    in mind that if the contract is not renewed prior to the expiration date, any learners
    scheduled to rotate after the expiration date may have their rotations shortened or
    canceled.

How long does it take to renew the agreement?
Once EPP has received the appropriate documentation from an Educational
    Partner, it can take on average three to four months before the renewal contract is
    executed.

If a learner cancels their rotation, who should they contact?
If a learner needs to cancel their scheduled EPP rotation, they should contact EPP
at EPPOnboarding@cdcr.ca.gov as soon as possible.
    EPP will then notify the Active Teaching Site (ATS) of the cancellation and release the
    rotation spot to another interested learner.

Does EPP provide accommodations for learners who want to do
    away rotations?
No, EPP does not arrange for or provide accommodations for learners.

How soon before a rotation should I request the rotation?
All rotation requests must be received no later than 60 days prior to the proposed
    rotation start date.
    Many Educational Partners submit rotation requests at the beginning of the
    academic year, and EPP will work with our Educational Partners to accommodate
    requests.

How soon do I have to submit my learner’s onboarding documents?
All onboarding documents (Learner Handbook) must be submitted no later than 45
    days prior to the rotation start date.
    If the documentation is not submitted timely, EPP cannot guarantee the learner will be
    gate-cleared or provisioned in time for their rotation start date.

Do learners have to do anything before their rotation starts?
All learners must complete training through CCHCS’s Learning Management
    System (LMS) prior to their rotation start date.
    Complete provisioning of the learner is contingent upon the LMS training being
    completed.

Our contract only allows for one type of learner. What if we want
    to add an additional learner type to the contract?
Please reach out to EPP to inquire about how additional learner types can be
    added to an existing contract.
    EPP may be able to amend the current contract to add the learner type.

Can we arrange to have a presentation on Healthcare for
    Justice-Involved Individuals at our organization?
Yes, EPP can help arrange for a CCHCS clinician to give a presentation on
    Healthcare for Justice-Involved Individuals at your school or residency program.

Would EPP be willing to attend recruitment events or job fairs?
Yes, EPP welcomes the opportunity to engage with residents potentially interested
    in a career with CCHCS through career/job fairs, panels or other forums as deemed
    appropriate.

One of my learners needs to adjust their rotation schedule,
    can I reach out to the institution they are scheduled to rotate at
    directly to make that change?
Any changes to learner schedules are to be made through EPP’s Onboarding
    Coordinators at EPPOnboarding@cdcr.ca.gov.
    The EPP Onboarding coordinators are responsible for scheduling all rotations,
    coordinating gate clearance and ensuring all learners are provisioned prior to their
    rotation start date.
    Contacting the institution directly and not notifying EPP Onboarding coordinators
    may lead to the learner not being provisioned or gate cleared in time for their
    rotation start date.

What is an Active Teaching Site?
An Active Teaching Site (ATS) is a CCHCS institution that has been designated by EPP
    to accept learners for rotations.

What if my school does not have an agreement with CCHCS?
If your school does not have an active affiliate agreement with CCHCS, please have
    your school’s representatives reach out to EPP at EPP@cdcr.ca.gov to start the
    affiliation agreement process.
    EPP staff will then schedule an initial meeting with your school’s representatives to
    discuss the affiliation agreement process and coordinate efforts.

    Will I be placed at an institution, or will I be able to choose which
    institution I can rotate at?
EPP will work with your school’s rotations coordinator to accommodate each learner’s
    preferred rotation date and location.
    Please note that each ATS has identified their own site capacity (the total number of
    learners it can accommodate per month). Depending on interest from other learners,
    EPP may not be able to accommodate each request exactly. EPP recommends that
    learners select a backup ATS in the event the preferred institution cannot be
    accommodated.

    Do I work directly with EPP to schedule my rotation?
EPP works with designated educational partner representatives, who will coordinate
    learner rotations, in conjunction with EPP.

My school is not based in California, can I still conduct
    a rotation through EPP?
Yes, EPP allows out-of-state learners to conduct in-person rotations at our
    institutions.

Are telemedicine rotations available through EPP?
While we encourage our learners to conduct onsite rotations to get the full
    experience, there are opportunities for Telemedicine rotations from one of three
    regional offices.
    When working with your school representatives to request a rotation through EPP,
    please let them know you are interested in Telemedicine rotation options.

Can I complete more than one rotation?
Yes, it is not uncommon for learners to want to return for subsequent rotations after
    having positive experiences during an initial clinical rotation.

I currently work for CCHCS and would like to conduct a
    rotation through my school, am I able to do so?
EPP does allow learners who are currently employed by CCHCS/CDCR to conduct
    clinical rotations if they are currently enrolled in a contracted educational program.
    EPP staff will work with you, your manager, and the selected ATS to ensure there
    is no conflict between your work hours and the time spent onsite as a learner.